Director of Finance
Pact, Inc. (Pact)
Closing date: 28 Feb 2011
Location: Uganda
Director of Finance, OVC Program
Uganda
Position Summary: The Finance Director will oversee the financial, grants, contracts and administrative management of a large USAID/PEPFAR program serving orphans and vulnerable children. The Director of Finance will work within Pact's country office in Uganda but will be responsible for: setting up systems and procedures for cash management, procurement, grants and subcontract management, documenting and accounting for cost share/match. The DoF will also assist in preparing budgets, train and mentor staff on policies and procedures and donor regulations, support the financial aspects of grants management and activities. The DoF will work closely with the Country Representative and Headquarters to ensure compliance and effective and proactive fiscal management of programs and subcontracts.
Note: This position is for inclusion in an upcoming proposal submission and is contingent on award of funding.
Specific Duties and Responsibilities:
A. General financial management
Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks for Pact.
Provide oversight to the finance team in reviewing cash receipts and disbursement transactions such as but not limited to advances, procurement, travel, grants, subcontract transactions - ensuring adequacy of supporting document and appropriate cost accounting allocations.
Work with the Chief of Party on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
Contribute to budget preparation, processes and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs.
Prepare monthly cash requirement requests for running Pact programs in the country ensuring that cash balance maintained is not excessive.
Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
Review the work of local finance staff and ensures that monthly reports are sent to Pact headquarters on time with appropriate cover information.
Review monthly Financial Reports from field programs for completeness and accuracy; obtain Field management approvals, and submit to HQ Finance department.
Ensure that country monthly field financial reports are submitted to HQ on schedule.
Review Life of Project Reports from Pact Headquarter and provide feedback where necessary.
Review the FSR reports received from headquarters and provide....
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