Closing date: 03 Jul 2009
Location: Uganda - Kalongo – Pader District
General Description of the Program
GOAL Uganda currently implements an integrated emergency and crisis recovery programme with activities focusing on livelihoods / food security, nutrition, public health, water source development and sanitation, HIV/AIDS, rehabilitation of educational infrastructure, population movement monitoring and protection for displaced and conflict-affected populations in Pader District, Northern Uganda. The programme is funded by a number of donors who include Irish Aid, European Commission’s Humanitarian Aid Office (ECHO), International Union for the Conservation of Nature (IUCN), and the United Nations High Commission for Refugees (UNHCR).
The programme is implemented by a team of GOAL staff (85 national and 2 international staff) based in Kalongo, Pader District. The programme activities are implemented in partnership with a range of key stakeholders including the District and Sub-District Government Authorities, Kalongo Hospital, other NGO agencies and community based organizations (CBOs). The programme is currently focusing on transitioning from emergency programming to long-term recovery initiatives as the affected populations move from IDP camps returning to their original homes following the improving security situation in the region over the last two years.
General Description of the Role
The Programme Manager works under the direct supervision of the Emergency and Crisis Recovery Programme Coordinator (based in Kampala) and is responsible for providing overall oversight and leadership to all programming management functions in Pader District. This includes Program Implementation, Programme Quality Assurance, Systems (Finance, Administration, Logistics and Human Resources management) and Security management, donor compliance, reporting, and programme development..
Key Duties
Programme Management
- Overall management of the implementation of all projects in the district in line with approved project proposals, budgets and within the agreed time frames;
- Ensure compliance to all GOAL, Donor and Government of Uganda policies, procedures and guidelines that relate to the implementation of the programme;
- Ensure project deadlines and high quality standards are met;
- Ensure resources are used appropriately and efficiently;
- In consultation with ECR coordinator and the Monitoring and Evaluation team, establish and manage an efficient program monitoring system, and timely preparation and submission of program status reports as defined by organisational policies and the contracts signed with programme donors;
- Development of effective relationships with all programme partners and collaborators including government departments.
Capacity Building
- Ensure that the programme is implemented in a way that empowers and capacity builds local communities to ensure sustainability of programme interventions;
- Contribute to the development of GOAL Uganda capacity and knowledge on areas covered by the programme;
Logistics
- Ensure that the necessary logistics and procurement guidelines are followed as per GOAL Uganda guidelines;
- In coordination with the Logistics Manager, analyze service demands on the logistics unit and ensure appropriate logistical support is provided for quality delivery of planned programme activities.
- Preparation of tenders, contract documents and administration of contracts with local contractors within GOAL Uganda procedures;
- Regularly audit procurement processes, working to reduce procurement lead times.
- Regularly audit and address problems in the warehouse management system.
- Supervision and guidance of the Field Logistics Coordinator based in Kalongo.
Security
- In collaboration with Field Logistics Manager, assess security on a daily basis, and provide advice to the ECR Coordinator and Country Director on the safety and security situation in Pader District to maintain the programme operations running smoothly;
- Facilitate review of the Security Operating Procedures in the District every month.
- As the security focal person in the district, assume responsibility for the day-to-day welfare of all GOAL international and national staff in Kalongo as well as organisational assets;
- Ensure that the security guidelines are adhered to.
- Provide a weekly security report to the ACD Systems.
Administration/Human Resources Management
- Familiarise self with GOAL Uganda HR and performance management policies and ensure they are followed, supporting all programme staff to do so;
- Ensure that all new staff are adequately inducted;
- Ensure effective management of all programme staff, including appropriate and systematic empowerment and delegation, development and training;
- Identify and organize appropriate initiatives to meet capacity building needs of staff and programme partners.
- Resolve staff conflicts and supervise disciplinary actions.
- Oversee recruitment of national and international staff positions (design job descriptions, carry out interview processes etc.)
- Contribute to review of staff policies;
- Contribute to institutional capacity building.
Finance
- Ensure that GOAL and donor financial policies are adhered to in all transactions;
- In consultation with ECR Programme Coordinator and Finance Controller, ensure that the programme expenditures are in line with the agreed budgets and signed donor contracts;
- Ensure that accounts are compiled as required and sent to Kampala finance department;
- Carry out cash counts weekly and other physical spot checks as appropriate to ensure documentation reflects reality;
- Verify and approve funds disbursements;
- Regularly audit finance documentation quality;
- Management of administration and finance team in the District.
Representation
- Represent GOAL on all appropriate fora within the programme area, including all related stakeholder groups such as sector meetings in Pader District;
- Actively pursue strong collaboration with local government officials and other NGO’s working in Pader District and Northern Uganda region in general;
- Develop and maintain effective working relationships with local leaders and communities.
Reporting and Communication
- Liaise closely with senior management team to ensure open communication and that feedback is received and all duties are carried out in a timely and efficient manner;
- Ensure the Emergency and Crisis Recovery Programme Coordinator is appraised of all activities designated to your responsibility and any difficulties that may arise, through regular meetings, both formal and informal with management and staff;
- Ensure that all project reporting (internal and external) is completed in a timely and accurate manner.(including monthly report covering systems and projects, donor reports, etc.)
Fund Seeking
- Work closely with the ECR Programme Coordinator and the Country Director to investigate funding opportunities and develop proposals for resource mobilisation.
- Host and provide leadership in organizing donor visits to Pader district and any other locations covered by the programme.
Additional duties
The Programme Manager will undertake additional tasks relating to GOAL work from time to time as requested by the direct supervisor and or the Country Director.
Job Requirements
- University degree in social science or related disciplines at tertiary level with hands on experience in one or more sectors that GOAL is working in;
- At least 5 years of international humanitarian and/ or development experience in managing programmes;
- Proven experience in managing multi-sector programmes with a range of donors in a complex operating environment;
- Proven skills in performance management and capacity building related to staff training, facilitation and capacity building;
- Strong management, project planning, organizational, supervisory, interpersonal, and communication skills;
- Finance management skills;
- Experience in managing and motivating senior staff (national and international);
- Proven ability to work creatively and independently;
- Highly motivated and with a desire to work with local communities;
- Ability to manage stress, work in large and multicultural teams;
- Team work and initiative to work;
- Competent in Windows, MS office programs, email and database experience;
- Fluency in English, spoken and written;
- Willingness to live in Kalongo, Pader District, which is a remote location.
Desirable
- University degree in a discipline relevant to food security and livelihoods (such as economics, agronomy, Agricultural economics and rural development)
- Experience in livelihood programming and livelihood framework in recovery/post conflict setting
- Experience of food security and livelihoods assessments and monitoring in the design of interventions.
- Experience or knowledge of working and living in Northern Uganda.
How to apply
Email CV and cover letter to applications@goal.ie