Finance HR &Administration-Assistant

Médecins  Sans  Frontières Switzerland (MSF-CH), is a neutral and independent international humanitarian organization which assists victims of war, displaced and disable people in situation of armed conflicts, and want to recruit, for its SUKA(Supply Unit Kampala) office based in Kampala – Uganda, a suitable candidate male or female for the following  position of:
Job        :     Finance HR &Administration-Assistant
Duty station     :     SUKA, Kampala
Remuneration      :     According to MSF-CH salary scale. Level 6
The selected candidate will be reporting to the Suka Finance HR & Admin Manager.
Main Tasks include, but not limited to:
  • Responsible for a number of balzacs (petty cash only) considered as “field balzacs” (which can include one base and several sub-bases)
  • Check validation and prepare request for payments by cheque / transfer, to be submitted to Finance manager
  • Responsible for timeliness and quality of both : paper accounting (vouchers) and electronic accounting (data-entry in SAGA) according to MSF standards
  • Responsible for performing all internal controls as per MSF guidelines and specific instructions received from the manager : daily encoding in SAGA, daily cash counts, weekly cash inventories and reconciliation with SAGA, end-of-month cash inventories
  • Ensure all validation & control of receipts, and payments to suppliers, comply very strictly with MSF financial guideline, and the purchasing / validation / payment procedures for the mission
  • Perform monthly closing in SAGA for all balzacs managed directly
  • Responsible for cash kept in petty cash boxes under his/her responsibility, ensure they are safely and properly managed, stored under key..
  • Monitor cash available, anticipate needs for the day (payments, advances), request cash need for the day to the Finance Manager.
  • Maintain an updated cashbook for each petty cash box, record immediately every single transaction IN/OUT of the cashbox in the cashbook, ensure the cashbooks balance reflect at any time the actual amount of cash kept in the cash boxes.
  • Payments of suppliers in a strict but swift manner, in accordance with the MSF purchasing and payment procedures for the mission
  • Ensure close and proper follow-up of all cash advances (extra-accounting), ensure issuance and settlement comply strictly with procedure :
  • Prepare cheque payments, transfer requests for suppliers.
  • Ensure copies of checks / proof of transfer are always attached to voucher, for payments from bank Balzac
  • Responsible for quality of vouchers: ensure they are in strict compliance with MSF standards and Finance guideline,
  • Personally responsible for quality and accuracy of data-entry in SAGA for all Balzac’s managed: ensure encoding is done every day, consistency with receipts, accurate use of chart of accounts, respect of standard encoding guidelines for descriptions, etc
  • Perform timely payment all relevant taxes according to local legal obligations
  • Responsible for the management of the stationary and maintenance products stock
  • Any other specific task upon request from the finance manager

Requirements:
  • Diploma or professional qualification in accounting / finance / business / administration.
  • Minimum 3 years relevant working experience with demonstrated skills in effective compliance to procedures and controls of expenses and also in HRM.
  • Familiar with accounting basics and principles, very at ease with numbers, good logic, able to produce basic tables, good knowledge of Excel, able to understand and comply strictly with procedures
  • Must be organised and able to prioritise tasks.
  • Strong interpersonal skills, strong initiative, able to handle complex assignments with proactive attitude.
  • Team player with strong analytical skills, attention to details (precise)
  • Flexible and able to work in a demanding and challenging work environment.
  • Fluent in English Language
  • Humanitarian spirit.
  • Available to start as soon as possible.
Interested candidates will have to send a hand written application letter with a detailed CV indicating postal address, phone contacts, copies of school and working certificates and minimum two referees.
PLEASE DO NOT ATTACH ORIGINAL CERTIFICATES OR PHOTOGRAPHS.
Hard copy applications should be sent to: MSFCH SUKA Plot 80 HANLON ROAD NSAMBYA,  TELEPHONE 0414267053 delivered to abovementioned MSF-CH address or: via e-mail indicating on the SUBJECT line the title of the position applied for to: msfch-suka-manager@geneva.msf.org