1 . 0 Introduction :
The Government of Uganda has received
financing from the International Development
Association ( IDA) toward the cost of the Uganda
Health Systems Strengthening Project ( UHSSP) .
The Government wishes to engage a Project
Coordinator . These Terms of Reference (TOR)
are intended for the individual who shall be
assigned this exercise . A Project Coordinator
will be selected in accordance with the
procedures set out in the World Bank 's
Guidelines : Guidelines : Selection and
Employment of Consultants by World Bank
Borrowers , May 2010.
2 . 0 Project Description:
The Project objective is to deliver the Uganda
National Minimum Health Care Package
( UNMHCP) , with a focus on maternal health,
newborn care and family planning through
improving : human resources for health ; physical
health infrastructure ; management and
leadership ; and accountability for health service
delivery . The project is composed of the
following components : a. Improved health
workforce development and management; b.
Improved physical functionality of existing
health infrastructure through refurbishment
and reconstruction of various health facilities in
the country; c. Improved management,
leadership , and accountability for effective
health service delivery; and d . Improved
maternal health, newborn care , and family
planning
The Project is being implemented through the
existing Institutional arrangements of the
Ministry of Health . A Technical Secretariat has
been constituted from the existing Ministry
Staff to handle the day to day operations and
management of the project at component and
sub/ component levels.
The respective departments of the Ministry are
responsible for their requisite activities falling
under the four components managed by
component coordinators and reporting to the
Project Coordinator who reports to the
Permanent Secretary. Project implementation
started in February 2011after the Project was
declared effective and management has
identified a need to have a full time Project
Coordinator to effectively coordinate project
implementation .
The Ministry of Health now intends to recruit a
full time Project Coordinator to coordinate
project implementation as per the Project
Appraisal document .
3 . 0. Objective of the Assignment :
The objective of the assignment is to ensure
smooth implementation of project activities
through efficient and effective provision of the
requisite administrative services to the project
on behalf of the Ministry of Health and in
accordance with the terms and conditions of the
Financing agreement between IDA and
Government .
4 . 0 Reporting:
The Project Coordinator wHI report to the
Permanent Secretary and will be responsible for
overall project implementation . The Project
Coordinator will drive the project
implementation process, coordinating with the
Component Coordinators to monitor and follow
up progress of the activities under different
components , identifying constraints and
challenges to progress and ensuring timely
intervention and other responsibilities are
indicated below.
5 . 0 Responsibilities and tasks for Project
Coordinator :
He /she will report to the Permanent Secretary
( PS) on all project operational matters and will
work closely with the Heads of Directorates /
divisions / departments in the Ministry of Health
during project implementation processes .
Specifically , the project Coordinator shall ,
1 . Prepare and present regular briefs for Top
Management on progress of project
implementation and emerging issues on a
monthly , quarterly and as the need may arise ;
2 . Review all reports from all component
coordinators, and ensure timely preparation and
submission of progress reports on Financial
Management , Procurement and Monitoring and
Evaluation as required by the MOFPED , 0 PM
and Bank ;
3 . Review work plans in close consultation with
component coordinators and focal persons, to
ensure that they are consistent with the project
aims and objectives;
4 . Review all requisitions for payments from
component coordinators and conduct required
due diligence to ensure that there is supporting
documentation to demonstrate that all preceding
stages have been conducted in accordance with
the Government of Uganda regulations such as
the PPOA Act , and the IDA guidelines .
5 . Plan and hold at least quarterly project
management meetings with component
coordinators and project staff to review
implementation progress , work plans, and
budget;
6 . Liaise with other Projects/ Programs within
the health sector to ensure coordination and that
synergies are harnessed ;
7 . Liaise with the relevant departments of the
ministry to ensure that the project is adequately
budgeted for in the MTEF and the ministry
budget;
6 . 0 Duration of Contract :
The assignment shall be for two years with a six
months probation period, renewable subject to
satisfactory performance reviewed on annual
basis .
Job requirement
7 . 0. Qualifications and Core Competences :
The candidate shall.
a ) be a holder of an advanced degree in business
management , project planning and management
or any related field;
b ) have previous working experience of at least
ten years in the health sector , either in private
or public sub-sectors ;
c ) demonstrate knowledge and experience in
managing a large donor funded project ,
including the project financial and procurement
planning and reporting . Knowledge and
experience in IDA funded projects would be of
an advantage .
d ) have at least five (5 ) years of progressive
experience in project or programme
management with a strong foundation in
leadership and team management
e ) poses excellent interpersonal skills , and
experience working with multiple stakeholders
f ) be an individual of proven integrity in to
handling public funds
g ) The applicant must be computer literate.
8 . 0. Facilities to be provided by the Client:
The client will provide a fully furnished office
with facilities to enable the Project Coordinator
to carry out his duties , provide project
documents , and introduce the Project
Coordinator to other stakeholders in the Health
Sector , and development partners .
9 . 0 The procurement schedule :
The procurement schedule (subject to minor
changes ) is as follows:
Activity Date
a Publish Bid Notice : 19 th September 2011
b Bid Closing 3 rd October 2011
c Short listing Process and approvals 24 th
October 2011
d Interviews 15th November 2011
How to apply
10 .0 Submission of applications :
Applications accompanied by detailed
Curriculum Vitae, copies of certificates and
testimonials and at least two competent
referees , one of whom MUST be from your
current or previous employer should be
addressed to:
The Permanent Secretary , Ministry of Health ,
Plot 6 Lourdel Road, P . 0. Box 7272, KAMPALA
Tel : 256414 -340874
The applications must be delivered not later
than 10 :00 am on 3 rd October 2011 to:
The Procurement Specialist ,
Uganda Health Systems Strengthening Project
Ministry of Health Headquarters ,
Plot 6 Lourdel Road, Room C101 , KAMPALA
Tel : 256 -392835623
Note : Only shortlisted applicants will be
contacted . Any form of canvassing shall
automatically lead to disqualification of a
Candidate .
Dr . Lukwago Asuman For . PERMANENT
SECRETARY