Secretariat Coordinator

ocation:                Uganda AIDS Commission
Contract Terms:            Two years, renewal upon satisfactory performance
Salary:                    Competitive
Reports to:                CCM Chairperson

Qualifications:
  • A minimum academic qualification of a Master’s Degree in public health, public administration, international development or related field — preferably with a minimum of 8 years of demonstrated experience in successfully managing large scale social sector funded programs and/or HIV/AIDS, Malaria, and TB activities in Uganda or abroad;
  • Objectives, work on multiple tasks at once, anticipate problems and evaluate results.
  • Ability to prioritize task assignments and use resources effectively and efficiently.
  • Ability to analyze data according to protocols, compile information and prepare reports.
  • Strong facilitation, relationship-building, negotiating and influencing skills especially within a complex public, private, donor, and implementing partner environments.
  • Solid computer skills to include proficiency using email, word processing and spread sheet applications, preferably Microsoft Office applications.
Working Experience:
  • At least 5 years supervision experience.
  • Familiarity and experience in working with government and non-government systems.
  • Understand the mechanisms of  public/private partnership
  • Proven ability to anticipate length and difficulty of task assignments, set project
  • Track record of strong commitment to sharing knowledge, documenting experience and supporting creative initiatives.
  • Self-starter with competence to assess priorities, manage a variety of complex activities in a time-sensitive/emergency environment, and meet competing deadlines and ability to work with minimum direct supervision
  • Excellent organizational skills and attention to detail as well as excellent oral and written communication skills.
  • Knowledge and understanding of Global Fund guidelines and processes an advantage

Duties and Responsibilities:
  • Oversee the coordination of CCM meetings and support to its committees:
  • Lead the coordination of CCM management and support structures:
  • Supervise the Oversight Officer in the process of Global Fund grant oversight and overall performance monitoring of Principal Recipients (PRs):
  • Support the Executive Committee in coordinating and documenting routine and extraordinary meetings and communicating issues and outcomes with the CCM at-large.
  • Provide support to the Resource Mobilization and Proposal Development Committee in its harmonization functions especially during the proposal development phase and for the purposes of national reporting.
  • Facilitate support for the Resource Mobilization and Proposal Development Committee during the proposal development and grant negotiation process:
  • Coordinate CCM communication and information-sharing:
  • Assist in the organization of orientation sessions for new CCM members including capacity building efforts in Conflict of Interest for CCM members.
  • Oversee the organization of CCM membership
  • Assist in development and establishment of good mechanisms for promoting public private partnership and engagement of constituencies.
  • Perform any other duties and responsibilities as assigned by the CCM Chair.
Applicants must fulfill the following conditions and attach;
  • A hand written application
  • One (1) recent passport size photograph and copies of academic and
      Professional certificates
  • Copies of letters of appointment from previous or current employer(s)
  • Curriculum Vitae with valid addresses and Telephone or Mobile
      Contacts of two (2) referees
Applications should be submitted to the Office of: ‘The Chairperson of the Uganda Country Coordinating Mechanism, Uganda AIDS Commission, Plot 1-3 Salim Bey Road, P O Box 10779, Kampala’, to be received not later than two (2) weeks from the date of the Advert. Deadline for submission is October 28, 2011.

NOTE: Only shortlisted applicants shall be informed of the interview date, and will be required to bring along with them originals of their academic certificates and transcripts. A list of successful candidates will be displayed at all the Uganda AIDS Commission Notice Boards, and they will also be contacted.