Purpose of the Position
Under
the overall supervision of the Chief of Operations, you will be
responsible for and manage the country programme and administrative
supply and contracting operation of a large size country office. You
will be responsible for the overall forecasting, planning, procurement,
receiving, distribution and end-use monitoring of UNICEF's supplies and
contractual services in support of the Country Programme in the UNICEF
office.
Key Expected Results
1.
Undertake supply assessment within the country and conduct market
research, identify and recommend legitimate local suppliers or
contractors through systematic evaluation and maintaining a database of
potential and active suppliers/contractors. Also, maintain data on
local supply sources' and overall performance, (competitive pricing,
product quality and timely delivery) of suppliers/contractors. Assess
supply operations and control mechanisms and advise on appropriate
actions.
2. Manage and supervise the supply staff to ensure qualitative and timely procurement and delivery of supplies and services ($6-9m/year). In coordination with Senior Programme Coordinator and programme sections, develop and implement an emergency preparedness and response plan for a prompt response during any emergency situations. Develop supply monitoring system for emergency supply monitoring to ensure utilization of supplies for the expected purpose and highest level of accountability to the donors and other cooperating partners.
3. Manage all programme and administration related supplies and Service contracts (institutional) in a legal and cost-effective manner. In coordination with programme sections arrange briefings to prospective bidders for submission of proposals and monitor timely completion and evaluation of performance.
4. Interpret and advise country office on policies and procedures impacting offshore and local procurement of supplies and delivery. Oversee preparation of appropriate documentation, i.e., supply, technical, distribution plans; accurate supply and service requisitions; bid/proposal invitations; tabulations; CRC submissions; Purchase orders; SSA contracts; shipping documents; receipts, release and delivery orders; government receipts; and deviation reports related to these documents.
5. Advice Programme/Operations and Government counterparts on technical specification of supplies/Logistics planning, contracting and Procurement Services, Logistics arrangements facilitating efficient procurement, clearance, storage and distribution of supplies and equipment in support of country programme implementation. Be responsible for assessment of capacity development needs, planning and implementation of capacity building efforts among government and other counterparts on supply procurement, management, storage, distribution and monitoring to ensure timely arrival and utilization with end users at district/project level.
6. In coordination with the Senior Programme Coordinator develop supply monitoring guidelines and arrange joint end-use monitoring visits for effective utilization of supplies. Maintain a database, and produce exception and deviation reports as an accountability tool. Initiate actions for systematization of the supply operation for improvement of management, delivery and accountability.
7. Undertake periodic exercise of risk assessment for the supply/procurement/contracting process to determine high-risk areas and put in place control assessment instruments. Advise programme and operations staff on supply/contracting related policies and country supply assessment.
8. Participate in Country Programme Review Meetings in the districts. Develop analytical MIS reports as monitoring tool and make presentation to Country Management Team for informed decisions.
2. Manage and supervise the supply staff to ensure qualitative and timely procurement and delivery of supplies and services ($6-9m/year). In coordination with Senior Programme Coordinator and programme sections, develop and implement an emergency preparedness and response plan for a prompt response during any emergency situations. Develop supply monitoring system for emergency supply monitoring to ensure utilization of supplies for the expected purpose and highest level of accountability to the donors and other cooperating partners.
3. Manage all programme and administration related supplies and Service contracts (institutional) in a legal and cost-effective manner. In coordination with programme sections arrange briefings to prospective bidders for submission of proposals and monitor timely completion and evaluation of performance.
4. Interpret and advise country office on policies and procedures impacting offshore and local procurement of supplies and delivery. Oversee preparation of appropriate documentation, i.e., supply, technical, distribution plans; accurate supply and service requisitions; bid/proposal invitations; tabulations; CRC submissions; Purchase orders; SSA contracts; shipping documents; receipts, release and delivery orders; government receipts; and deviation reports related to these documents.
5. Advice Programme/Operations and Government counterparts on technical specification of supplies/Logistics planning, contracting and Procurement Services, Logistics arrangements facilitating efficient procurement, clearance, storage and distribution of supplies and equipment in support of country programme implementation. Be responsible for assessment of capacity development needs, planning and implementation of capacity building efforts among government and other counterparts on supply procurement, management, storage, distribution and monitoring to ensure timely arrival and utilization with end users at district/project level.
6. In coordination with the Senior Programme Coordinator develop supply monitoring guidelines and arrange joint end-use monitoring visits for effective utilization of supplies. Maintain a database, and produce exception and deviation reports as an accountability tool. Initiate actions for systematization of the supply operation for improvement of management, delivery and accountability.
7. Undertake periodic exercise of risk assessment for the supply/procurement/contracting process to determine high-risk areas and put in place control assessment instruments. Advise programme and operations staff on supply/contracting related policies and country supply assessment.
8. Participate in Country Programme Review Meetings in the districts. Develop analytical MIS reports as monitoring tool and make presentation to Country Management Team for informed decisions.
Qualifications of Successful Candidate
Advanced
university degree in Business Administration, Management, International
Economics, Engineering, International Development, Contract/commercial
Law or specialization in directly related areas including credited
courses in supply, logistics, purchasing or contracting. Equivalent
educational qualification in relevant areas (transport or logistics
operations/management, supply management, etc.).*
Eight years of relevant professional work experience.
Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.
Work experience in emergency duty station.
Fluency in English and another UN language. Knowledge of local language of the duty station an advantage.
*A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
Eight years of relevant professional work experience.
Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.
Work experience in emergency duty station.
Fluency in English and another UN language. Knowledge of local language of the duty station an advantage.
*A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
Competencies of Successful Candidate
Communicates effectively to varied audiences, including during formal public speaking.
Sets high standards for quality and consistently achieves project goals.
Able to work effectively in a multi-cultural environment.
Demonstrates and shares detailed technical knowledge and expertise.
Adjusts team or department's approach to embrace changing circumstances.
Identifies urgent and potentially difficult decisions and acts on them promptly; initiates and generates team- and department-wide activities.
Ensures that team or department follows relevant company policies and procedures.
Has excellent leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.
Sets clearly defined objectives and plans activities for self, own team or department.
Sets high standards for quality and consistently achieves project goals.
Able to work effectively in a multi-cultural environment.
Demonstrates and shares detailed technical knowledge and expertise.
Adjusts team or department's approach to embrace changing circumstances.
Identifies urgent and potentially difficult decisions and acts on them promptly; initiates and generates team- and department-wide activities.
Ensures that team or department follows relevant company policies and procedures.
Has excellent leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear.
Sets clearly defined objectives and plans activities for self, own team or department.
UNICEF
is committed to diversity and inclusion within its workforce, and
encourages qualified female and male candidates from all national,
religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of our organisation.